This guide contains email templates for participants receiving Candorly Upward Feedback, including versions for those invited to voluntary coaching and those assigned to mandatory or recommended coaching. Each message is crafted to outline the next steps and reinforce that coaching is a developmental resource for support and growth and isn’t punitive.
01 | VOLUNTARY COACHING
1a. Report Eligible Participants- Voluntary Coaching
Subject Line: It’s time to get your feedback!
Hi [User First Name],
The wait is over! Itโs time to dive into your feedback and meet with a coach for a personalized and confidential debrief of your report. Your feedback report is ready for your review and can be accessed by clicking the button in this email, Information about coaching can be seen below.
[User Landing Page Button]
Button not working? You can copy and paste the following URL into your browser:
[User Landing Page Link]
NOTE: This link is unique to you and should not be shared with anyone.
Coaching Available to Support Your Continued Success!
The firm has made confidential one-on-one coaching sessions through Fringe PD available to all participants in the upward feedback process. These sessions are provided at no cost to you, and you’re encouraged to take advantage of this opportunity by booking a session using THIS LINK.
Coaching offers a confidential space to build your skills, navigate challenges, and develop a clearer vision for your professional path, all with the support of an experienced, impartial guide. To learn more about coaching directly from our coaches, click HERE.
If you have any technical issues accessing your report or signing up for coaching, please contact [Support Email]. If you have any questions about this process, please contact your organization’s upward feedback administrator, NAME.
1b. Report Ineligible Participants – Voluntary Coaching
Subject Line: Upward Feedback Update & Coaching
Hi [User First Name],
Thank you for participating in this year’s upward feedback process. While you did not receive enough unique feedback forms to produce an anonymized report this year, we appreciate your participation. We are excited to share that there are still ways for you to advance your professional skills.
Confidential Coaching Available โ Schedule Your Session!
The firm has made confidential one-on-one coaching sessions through Fringe PD available to all participants in the upward feedback process. These sessions are provided at no cost to you, and you’re encouraged to take advantage of this opportunity by booking a session using THIS LINK.
If you have issues signing up for coaching, please contact [Support Email]. If you have questions about this process, please contact your organization’s upward feedback administrator, NAME.
02 | MANDATORY/RECOMMENDED COACHING
2a. Report Eligible Participants- Recommended Coaching for Correction
Subject Line: Action Required: Review Your Feedback Report & Sign-up for Coaching
Hi [User First Name],
The wait is over! Itโs time to dive into your feedback and meet with a coach for a personalized and confidential debrief of your report. Your feedback report is ready for your review and can be accessed by clicking on the button in this email. Additional information about your next steps with coaching can be seen below.
[User Landing Page Button]
Button not working? You can copy and paste the following URL into your browser:
[User Landing Page Link]
Next Step: Mandatory Coaching Session
As part of the upward feedback process, the firm has selected you to participate in a mandatory, confidential one-on-one coaching engagement through Fringe PD to support your continued growth and development.
These sessions are completely confidential and designed to help strengthen your leadership and communication skills. While coaching is mandatory, it isn’t remedial or punitive. Coaching is an investment in your success and a signal of the firm’s commitment to your professional growth.
You can book your first of six or eight coaching sessions by using THIS LINK. On your first call, your coach will explain the coaching process, and you’ll have an opportunity to ask questions. To learn more about coaching directly from our coaches, click HERE.
If you have questions about this process, please contact your organization’s upward feedback administrator, NAME. If you have technical issues accessing your report or signing up for coaching sessions, please contact [Support Email].
2b. Report Eligible Participants- Recommended Coaching for Confidence
Subject Line: Action Required: Review Your Feedback & Book Coaching
Email Body:
Hi [User First Name],
The wait is over, your upward feedback report is ready! Congratulations, you received excellent feedback! Now, it’s time to dive into your feedback and meet with a coach for a personalized and confidential debrief of your report. Your feedback report is ready for your review and can be accessed by clicking on the button in this email. Additional information about your next steps with coaching can be seen below.
[User Landing Page Button]
If the button doesn’t work, just copy and paste this link into your browser:
[User Landing Page Link]
You’ve been selected for 1:1 coaching. Here’s why:
The firm has selected you to participate in confidential, one-on-one coaching through Fringe PD as part of the upward feedback process. Why? Because your colleagues see tremendous potential in you. Your feedback was great and notably stronger than how you rated yourself.
That kind of perception gap can happen for several reasons, and coaching provides a space to unpack that, recognize the strengths others already see in you, and build even greater confidence in your leadership and presence. This coaching isn’t remedial or punitive but an opportunity to strengthen your skills and narrow your perception gaps.
Next step: Book your first coaching session
Book your first of four coaching sessions by using THIS LINK. On your first call, your coach will share more about the coaching process, and you’ll have an opportunity to ask any questions before you dig into the work. To learn more about coaching directly from our coaches, click HERE.
If you have any questions about this process or why you were recommended for coaching, please contact your organization’s upward feedback administrator, NAME. If you have technical issues accessing your report or signing up for your coaching sessions, please contact [Support Email].
We’re excited about what’s ahead and hope you are too.